Vanier Scholarship Timeline

Last Updated on December 14, 2022

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Vanier CGS overview

The Government of Canada launched the Vanier Canada Graduate Scholarships (Vanier CGS) program in 2008 to strengthen Canada’s ability to attract and retain world-class doctoral students and establish Canada as a global centre of excellence in research and higher learning. Vanier Scholars demonstrate leadership skills and a high standard of scholarly achievement in graduate studies in the social sciences and humanities, natural sciences and/or engineering and health.

Scope

Up to 166 scholarships are awarded annuallyFootnote1;
A total of up to 500 scholarships are active at any time.

Value

$50,000 per year

Duration

3 years (non-renewable)

Scholarships are distributed equally between the three federal granting agencies:

Selection Criteria

Timelines

July – November 2020Applicants seek a nominating institution, prepare and submit application package.
Internal Deadline (varies)Deadline to submit application to the nominating institution. Contact nominating institution for specific date.
November 3, 2020 (20:00 EST)Deadline for institutions to submit nominations to the Vanier CGS program.
November 2020 – March 2021Review and evaluation of nominations.
Early April 2021Anticipated notification of results.Nominees will be notified by email when the results are available on ResearchNet.
May 1, 2021, September 1, 2021 or January 1, 2022Payments begin.

Features

The Vanier CGS program aims to attract and retain world-class doctoral students by supporting students who demonstrate both leadership skills and a high standard of scholarly achievement in graduate studies in the social sciences and humanities, natural sciences and/or engineering and health.

Footnotes

Footnote 1

Should more funds become available, additional scholarships may be awarded.

Return to footnote1referrerDate modified: 2020-06-24

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Eligibility

Confirm that you and your nominating institution meet all the criteria below before you apply for a Vanier Canada Graduate Scholarship (Vanier CGS).

Nominations that do not meet all of the eligibility criteria will be deemed ineligible.

Candidate eligibility

Citizenship

Canadian citizens, permanent residents of Canada and foreign citizens are eligible to be nominated for a Vanier CGS.

To be considered for a Vanier CGS, you must:

  • be nominated by only one Canadian institution, which must have received a Vanier CGS quota;
  • be pursuing your first doctoral degree (including joint graduate research program such as: MD/PhD, DVM/PhD, JD/PhD – if it has a demonstrated and significant research component). Note that only the PhD portion of a combined degree is eligible for funding;
  • intend to pursue, in the summer semester or the academic year following the announcement of results, full-time doctoral (or a joint graduate research program such as: MD/PhD, DVM/PhD, JD/PhD) studies and research at the nominating institution; For joint graduate research program, only the PhD portion of a joint graduate research program is eligible for funding.
  • have completed no more than 20 months of full-time study in their doctoral program as of May 1, 2021;
  • have completed no more than 32 months of full-time study in their doctoral program, by May 1st, 2021 if enrolled in a joint graduate research program, e.g., MD/PhD, MA/PhD, DVM/PhD. Applicants that fall into this category have access to the 32-month window whether or not they were previously enrolled in a Master’s program; or
  • have completed no more than 32 months of full-time study in their doctoral program by May 1, 2021 if accelerated directly from a Bachelor’s to a PhD (no time spent in a Master’s program); or
  • have completed no more than 32 months of full-time study in their doctoral program by May 1, 2021 if accelerated from a Master’s degree into a Doctoral program without obtaining the Master’s degree.
  • have achieved a first-class average, as determined by your institution, in each of the last two years of full-time study or equivalent. Candidates are encouraged to contact the institution for its definition of a first-class average; and
  • must not hold, or have held, a doctoral-level scholarship or fellowship from CIHRNSERC or SSHRC to undertake or complete a doctoral program.

Eligibility of Program of Study

  • An eligible doctoral program must include a significant research component that leads to the completion of a thesis, major research project, dissertation, scholarly publication, performance, recital and/or exhibit that is merit/expert-reviewed at the institutional level as requirement for a completion of the program.
  • Joint graduate research programs with a professional degree (e.g., MD/PhD, DVM/PhD, JD/PhD) as well as clinically-oriented programs of study, including clinical psychology, are also eligible programs if they have a significant autonomous research component, as described above.

Note: ResearchNet will only allow the creation of one application per applicant. Applicants should only seek a nomination from the institution at which they want to study and are advised to discuss their decision with the nominating institution before they submit the application through ResearchNet.

Number of months of doctoral studies

All prior doctoral-level studies, regardless of discipline, are considered in the evaluation of eligibility, and are considered to be continuous, full-time, and uninterrupted unless otherwise confirmed by the institution (including the summer months, unless on official leave). The Vanier-Banting Secretariat (the Secretariat) will count two months of part-time study as one month of full-time study.

Students who studied on a part-time basis, or who interrupted their studies with their university’s official approval, must outline the dates of interruption or part-time study in the Special Circumstances attachment and the Doctoral Studies Timeline.

The Vanier-Banting Secretariat will start all calculation of the number of months completed from the date on which an applicant is officially registered in the doctoral program with the following exception:

Fast-track and combined programs

For those registered in a Master’s program that subsequently transferred to a doctoral program (fast-track), the months of study completed are calculated from the original Master’s enrolment date.

For those registered in a doctoral program in which a Master’s degree is obtained as part of the program (e.g., MA/PhD), the months of study are still calculated starting from the date on which an applicant is officially registered in the combined program (including the Master’s portion of the program).

Notes:

  1. All interruptions, delays, part-time studies must be outlined in the special circumstances attachment.

Nominating institution

The nominating institution must have received a Vanier CGS quota.

Eligibility to hold a Vanier CGS

Without exception, the Vanier CGS is tenable only at the eligible Canadian institution that submitted the nomination.

To hold the Vanier CGS, the candidate must:

  • be registeredFootnote1 as a full-time student at the nominating Canadian institution and be pursuing a doctoral program (or joint graduate research program MA/PhD, MSc/PhD, or MD/PhD); and
  • not hold a faculty appointment concurrently with a Vanier Scholarship unless they arrange for a leave of absence from the appointment
  • remain enrolled and demonstrate continued satisfactory progress in their doctoral program.
  • not hold, or have held, a doctoral-level scholarship from CIHR, NSERC or SSHRC to undertake or complete a doctoral program.
  • not be concurrently holding any other SSHRC, NSERC or CIHR training award (note: Michael Smith Foreign Studies Supplement excepted).

Part-time studies

A Vanier CGS may be held by students who are registered part-time because of a disability or family responsibilities. For eligible part-time students, the Vanier CGS will be equivalent to full-time funding spread over a longer period of time.

Canadian federal government employees

Canadian federal government employees are eligible to hold a scholarship only if an unpaid leave of absence is taken (no salary or special allowances permitted).

Multiple applications

Eligible candidates may apply to both the Vanier Canada Graduate Scholarship program and other agency-specific doctoral-level scholarship/fellowships programs (whether to the same or a different federal granting agency) in the same academic year, provided that the research proposed in each application falls within the mandate of the federal granting agency to which the application is submitted. For more information, please refer to Identify area of research.

Note: since eligibility, evaluation criteria and competition deadlines are different; applications submitted to Vanier CGS are not considered in agency-specific doctoral award competitions. You must apply to each program individually.

Candidates who are successful in both competitions will have to choose which award to accept.

Footnotes

Footnote 1

Institution must provide confirmation of registration in a full-time Ph.D. program at a Canadian university.

Return to footnote1referrerDate modified: 2020-06-24

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Award OverviewPurposeEligibilityApplication ProcessNomination ProcessAdditional InfoAward Holder InformationContacts & Resources

Award Overview

Purpose

The Vanier CGS program aims to attract and retain world-class doctoral students by supporting students who demonstrate both leadership skills and a high standard of scholarly achievement in graduate studies in social sciences and humanities, natural sciences and engineering, and health. The Vanier CGS program strongly encourages candidates to pursue their studies beyond the university that granted their previous degree(s).

Eligibility

To be considered for a Vanier CGS, applicants must:

  • be nominated by only one Canadian university, which has received a Vanier CGS allocation.
  • be pursuing their first doctoral degree (including the PhD portion of a joint program including MD/PhD, JD/PhD) full-time at the nominating university in the academic year immediately following the of release of results in April;
  • have completed no more than:
    • 20 months of full-time study in their doctoral program as of May 1, 2021;
    • 32 months of full-time study in their doctoral program, by May 1st, 2021 if enrolled in a joint graduate research program, e.g., MD/PhD, MA/PhD, DVM/PhD. Applicants that fall into this category have access to the 32-month window whether or not they were previously enrolled in a Master’s program; or
    • 32 months of full-time study in their doctoral program by May 1, 2021 if accelerated directly from a Bachelor’s to a PhD (no time spent in a Master’s program); or
    • 32 months of full-time study in their doctoral program by May 1, 2021 if accelerated from a Master’s degree into a Doctoral program without obtaining the Master’s degree.
    • See number of Number of months of doctoral studies
  • have achieved a first-class average (A-), in each of the last two years of full-time study or equivalent;
  • not hold or have held a doctoral-level scholarship or fellowship from CIHRSSHRC or NSERC to undertake or complete a doctoral program (or combined MA/PhD or MD/PhD)

Note: Applicants may apply to both the Vanier CGS program and another doctoral-level scholarship/fellowship program (e.g. PGS D) under the same or different federal granting agency in the same academic year, provided that the research proposed in each application falls within the mandate of the federal granting agency to which the application is submitted. Applicants being considered for a Vanier CGS may not apply for a CGS Master’s award in the same year.

Application Process

Applicants should refer to the Vanier website for step by step application/nomination instructions. The ResearchNet application will only be accessible to applicants until the published Institution Internal Deadlineof Sept 21 at 8pm, at which time it will go offline.

Applicants must complete the entire application process by their unit’s student submission deadline (which may be earlier than the institution deadline) to be eligible for consideration, this includes:

  • contacting their proposed graduate unit regarding their specific student submission deadline and requirements;
  • submitting a completed Vanier CGS application via ResearchNet; and all original official transcripts to the graduate unit. (Reminder: Institutions will be required to include an evaluation/summary of all foreign transcripts. In order to assist with this task, foreign transcripts submitted by the applicant should be accompanied by a grade legend.)
  • New: Applicants are now required to submit a completed Doctoral Studies Timeline form as a PDF file, along with the Official Transcripts to the nominating graduate unit.
  • New: Vanier now requires applicants to systematically examine how differences in identity factors (such as sex, gender, race, ethnicity, religion, age and mental or physical disability) affect the outcomes of research and the impacts of research findings. Applicants are now encouraged to take SGBA+ principles into account in their proposed research (see Application/nomination instruction – Task 10).

Please note the following reminders:

  • Students are strongly encouraged to complete the “Identify Referee” task on ResearchNet well in advance as referee assessments must be completed and submitted by the referee before the student can complete the submission by the graduate unit deadline. New this year, applicants will be able to determine individual deadlines for their referees on ResearchNet. As a result, there will no longer be a single deadline for all referees.
  • Applicants are required to upload two leadership reference letters as separate PDF attachments under the same task (the ability to upload the second letter will appear after the first one has been uploaded). In addition, two confidential academic assessments will be requested and submitted through ResearchNet. Note: Vanier recommends that each of these come from four individuals but letters from the same sources will not be declared ineligible.
  • All information about interruptions to a student’s academic career, choice of nominating institution, and mobility must be included the Personal Leadership Statement instead of a “special circumstances” document.
  • The students’ proposed research project and doctoral program of study must be eligible within the mandate of the agency to which the nomination will be submitted. If there is any doubt (especially for those applying to SSHRC or NSERC whose subject matter touches upon health in any capacity), students are urged to email the granting agency directly with a one page summary of their research to seek written confirmation in advance of submitting their application. Complete guidelines on selecting the appropriate federal granting agency are available at science.gc.ca.

Nomination Process

Applicants must be nominated by the institution at which they wish to study and hold the award. Applicants seeking institutional nomination must first receive the endorsement of their proposed graduate unit through a local selection process. Applicants seeking this endorsement must submit a completed Vanier CGS application using the ResearchNet application system. Graduate units will view the submitted applications from candidates seeking endorsement via ResearchNet. ​

Nomination Letters must be completed and signed by the Department Head nominating the candidate (see SGS Instructions to Administrators for guidelines on preparing this letter and candidate selection to be distributed in July).

Additional Info

Fall 2020 SGS Information Sessions for Students

Quercus link to recorded sessions

SGS Vanier CGS Doctoral Information Session Slides

Award Holder Information

To arrange for payment of a Vanier CGS please complete the following steps:

  1. Submit a Response of Offer to Vanier directly to accept your award.
  2. Once processed, a Confirmation of Commencement Form will appear on your ResearchNet account for you to complete
  3. Email the completed Confirmation of Commencement form to the Vanier Secretariat at [email protected]
  4. Complete the online SGS Payment Activation Form and submit it to your graduate unit (Dept) where you intend to take up the award.

Your graduate unit will then forward the form to the Graduate Awards Office at the School of Graduate Studies for processing.

Please submit the completed form at least 6-8 weeks before you expect to receive your first installment. For students electing to start the award in May (summer session), please note that funds may not be transferred from the granting agency in time to administer the first payment by May 1st. Rest assured that once funds have been received, it will be paid retroactive to the May 1st start date.

Contacts & Resources

View the complete guidelines on the Vanier CGS website.

If you have questions regarding the Vanier Awards competition, please contact:
Vanier directly at [email protected], or the Graduate Awards Office at SGS by emailing [email protected] or calling 416-978-8260.

Vanier program information
613-943-7777
[email protected]

ResearchNet technical support 
613-941-9080
[email protected]

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Home » Deadline: 2021-2022 Vanier Canada Graduate Scholarship (Vanier CGS) Competition

The deadline to submit a 2021-2022 Vanier Canada Graduate Scholarship (Vanier CGS) Competition application to SGS is Tuesday October 6 at 4:00PM. 

Background: The Vanier Canada Graduate Scholarships (Vanier CGS) program is designed to attract and retain world-class doctoral students by offering them a significant financial award to assist them during their studies at Canadian universities. Vanier Scholars demonstrate leadership skills and a high standard of scholarly achievement in the social sciences and humanities, natural sciences and engineering, and healthrelated fields. Canadian and international students are eligible to be nominated for a Vanier CGS, which is valued at $50,000 per year for up to three years.

General Overview: The Vanier CGS can be held by doctoral students only. Applicants must be nominated by Queen’s University to be sent forward to the national competitions. Both domestic and international students who meet all eligibility criteria may be considered. Nominees must have an overall average of at least A- or the equivalent in each of the last two years of full-time study or equivalent. Nominees must not have already received a doctoral-level scholarship or fellowship from one of Canada’s three federal granting agencies (also known as the Tri-Agencies), the Canadian Institutes of Health Research (CIHR), the Natural Sciences and Engineering Research Council (NSERC) or the Social Sciences and Humanities Research Council (SSHRC) to undertake or complete a doctoral degree.

Online Application: The online application to the 2021-2022 Vanier CGS competition is now available. Applicants should go to the following websites for complete instructions:
https://vanier.gc.ca/en/home-accueil.html
https://vanier.gc.ca/en/nomination_process-processus_de_mise_en_candidat…

Interested Cultural Studies students should contact Jen Powell at [email protected] for additional important details.

Thank you!Tags: EventsQueen’s University

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